Grading System

1. Student Assessment and the Grading System of Undergraduate Students

Student learning is assessed on a continuous assessment basis in the form of tests, assignments, presentations, etc. to determine the final letter grade earned. Continuous assessment shall account for 50% of the total module/course grade. The remaining 50% shall be allotted for a final exam conducted at the end of module/course delivery. Examinations may be oral, written or practical, depending on the nature of the module/course. The number, type and schedule of examinations or tests in a module/course shall be determined by the instructor and stated on the module/course outline to be issued to students at the beginning of the module/course. Letter grades are assigned to the marks earned out of 100% on a fixed scale (criteria referenced grading system). The raw marks out of 100% and their equivalent letter grades are indicated in the following table. Notwithstanding the grading system indicated here, the School of Medicine may follow its own grading system that shall be approved by the Academic Commission of CHS. Instructors are required to report raw marks and letter grades to the department and it should clearly show that continuous assessment has been conducted.

Raw Mark Interval [100 %] Corresponding fixed

Number Grade

Corresponding

Letter Grade

Status Description Class Description
[90,100] 4.0 A+ Excellent First class with

Great distinction

[83, 90) 4.0 A
[80, 83) 3.75 A-
[75, 80) 3.5 B+ Very Good First class with Distinction
[68, 75) 3.0 B
[65, 68) 2.75 B- Good First class
[60, 65) 2.5 C+ Second class

Second class

[50, 60) 2.0 C Satisfactory
[45, 50) 1.75 C- Unsatisfactory Lower class
[40,45) 1.0 D Very Poor Lower class
[30,40) 0 Fx Fail Lowest class
[<30) 0 F Fail Lowest class

 

A student may not graduate with a CGPA of less than 2.0. He shall thus score at least a `C` grade in each of the modules he is required to take under the program.

A student who scores a `C-`grade in all the modules taken may be promoted to the next semester where he/she is a first semester first year student. This minimum grade required to be promoted to the next semester may be raised for second year students and above.

A student in good standing may graduate if he scores a `C-`grade in any course under a module. Where the ‘C-’ grade is for a module or for a course as a module, he shall, however, sit for re-examination with a view to removing it.

A student who scores `D` grades in all courses under a module or in all modules may not be promoted to the next semester

A good standing student is entitled to be promoted to the next semester as well as graduate even if he scores a `D` grade in any course under a module. Where the `D` grade relates to a module or a course treated as a module, such student shall take re-examination and remove the grade.

A student with `Fx` may be allowed to sit for re-examination twice with the necessary support. Any of the grades such student scores in the re-examinations may be taken into consideration in determining his academic status.

A student who scores an `F` grade in a course under a module or in a module or a course taken as a module may be allowed to repeat the same twice. Any of the grades such student scores in the re-examinations may be taken into consideration in determining his academic status.

In cases where students do not have full examination records, the instructor shall record “NG” for No Grade. All “NG”s shall be changed to one or another of the following before grades are submitted to the Registrar.

To an “I” (incomplete) by the AC in consultation with the instructor concerned for a student who, because of illness or of other reasons beyond his control, fails to complete the course; or

To a “W” (withdrawn) by the department/center chair/school head for a student who has formally withdrawn from the program within eight weeks after the beginning of the semester; or

To a “DO” (dropout) by the dean for a student who has not withdrawn from a program in accordance with the withdrawal procedures set forth by the University.

Neither “W”, “DO” nor “I” shall play any part in the computation of the semester grade point average. A student who obtains a “DO” for a module/course or courses shall be required to justify the reasons why he failed to comply with the withdrawal procedures set forth by the University to the appropriate academic commission within six weeks after the commencement of the subsequent semester. Failure to do so shall result in an automatic “F” grade.

All required non-credit work shall be recorded with a grade of “P” (Pass) and “F” (Fail), but neither shall be included in the computation of the grade point average.

A double asterisk (**) shall be entered in place of a letter grade in those rare cases where a module/course is in progress and no work has been completed to give the instructor a basis for giving a letter grade. This would apply only to such modules/courses as projects/thesis/ dissertation or seminars with research components running beyond one semester and shall not be applicable to one-semester modules/courses.

 

2. Student assessment and grading system of Graduate Students

  • Examinations are graded on the following letter grading system, with corresponding points.

Raw Mark Letter Grade Grade Points
[95, 100) A+ 4.00
[85, 95) A 4.00
[80, 85) A- 3.75
[75, 80) B+ 3.50
[70, 75) B 3.00
[65, 70) B- 2.75
[60, 65) C+ 2.50
[50, 60) C 2.00
[40, 50) D 1.00
< 40 F 0.00

  • Thesis or Dissertation evaluation shall be graded on the following ranking system, with corresponding grading scales and letter grades;

Rank Grading scale in percent Letter Grade
Excellent ≥ 85 A
Very Good 75 ≤ X < 85 B+
Good 60 ≤ X < 75 B
Satisfactory 50 ≤ X < 60 C+
Fail < 50 F

  • Getting a grade less than ‘B’ in individual subjects and/or courses by a graduate student may be tolerated. However, to complete the program, and be eligible for graduation, a graduate student shall have to obtain a minimum CGPA of 3:00 (‘B’).

3. Semester Academic Achievements and Academic Status

Students are required to achieve a certain level of score to be promoted to the next semester. This achievement is measured by (1) Semester Grade Point Average (SGPA), and (2) Cumulative Grade Point Average (CGPA).

SGPA is calculated by considering only the modules/courses for which the student is registered for the semester.

CGPA is calculated by considering all the modules/courses the student accumulated so far. The GPAs are obtained by dividing the sum of all grade points for the modules/courses divided by the total sum of ECTS/credits. For example Course A has 5 ECTS and the student scored C+. The same student is also registered for Course B which has 7 ECTS and the student scored A-. Therefore

GPA = (5*2.5)+(7*3.75)/(5+7)=3.23

After calculating the GPA, the student will be given status by his/her dean.

 

Academic Status for Undergraduate Students

  • Promoted = for a student who is promoted to the next semester. A student who scored CGPA≥2.00 or SGPA≥1.75 is promoted.
  • Probation (warning) = for a student whose CGPA<2.00 or SGPA<1.75; or for a student who scores up to three ”F’s’’ at the end of each semester with less than or equal to 12 total credit points (CP); or for a newly admitted student who, at the end of the first semester, earns a semester GPA of 1.50 to 1.74, or for a newly admitted student, who at the end of the first year, earns a CGPA of 1.75 to 1.99
  • Academic Dismissal = this status is given for
  • Two consecutive warnings, or
  • Any student who scored three ‘’F’s’’ on courses with more than 12 total CP or a student who scored more than three ’’F’s” per semester, or
  • Any student whose semester GPA falls below 1.75 or who fails to maintain a CGPA of 2.00, or
  • A newly admitted student or a student joining the University at advanced level who earns a GPA of less than 1.50 at the end of his first semester, or
  • A newly admitted student or a student joining the University at advanced level who, at the end of the first year, fails to achieve a CGPA of at least 1.75 shall be dismissed.

 

Academic Status for Graduate Students

  • A first year graduate student is subject to dismissal without first being put on probation if his performance falls below 2.50 in his first semester results.
  • Any first year graduate student with a first semester GPA (SGPA) between 2.50 and 3.00 shall be placed on probation and will be subject to dismissal if he fails to achieve a semester GPA of 3.00 in the next semester.
  • If, however, a student on probation for the first time achieves during the next semester, a SGPA of 3.00 or above but his CGPA still falls below 3.00, the relevant DGC may place the student on final probation if it finds that there is reason to believe that the student will attain a CGPA of 3.00 or above in the third semester.
  • A graduate student may be put on probation for a second time provided it is ascertained that s/he has successfully come out of the previous probation. However, where a student who has been placed on a second probation fails to achieve a CGPA of 3.00 in the next semester, s/he shall be dismissed.
  • No candidate subject to dismissal may expect discretionary probation as a matter of right.

 

Discontinuing study

  1. Dismissal

A student may be forced to discontinue his/her study because of academic reasons for at least one semester. One of these academic reasons is a “dismissal” status of a student. Such type of discontinuity may allow a readmission in which a student will be readmitted to repeat the modules/courses he/she failed. A student with a “dismissal” status should formally withdraw from the university.

  1. Dropout

Students dropping out from the University must consult their academic advisors and explain why they wish to drop out. Students dropping out from the University for inadequate reasons will be denied readmission.

  1. Withdrawal

Any student who wants to discontinue his study should formally withdraw and complete Withdrawal Form (or clearance) within 8 weeks after the beginning of the semester. The University does not accept readmission requests if an applicant has not withdrawn properly.

A student who discontinued his study due to either “dismissal” status or dropping out may request for readmission as per the procedures.

  1. Clearance

Students should fulfill the proper clearance procedure at the end of each academic year or Kiremt session or upon graduation or when they discontinue their study. Every student must collect the Clearance Form from the College Registrar Office. After properly completing such forms and getting them signed by the appropriate offices, the student must submit it to the college registrar office, and keep a copy with him/her. No transcripts, degrees, diplomas and letters of recommendation will be issued to a person who cannot produce his/her copy of the clearance from every time such services are requested. Moreover, readmissions are processed if and only if a student presents a duly signed clearance.

Graduation

  1. Graduation requirements

Undergraduate Students

Students are required to fulfill a minimum set of achievements to graduate (get a degree) from a program. Such requirements can vary from program to program. For specific information, students are advised to consult the specific curriculum in which they are enrolled. However, the following general requirements apply to a first degree program:

Duration of the program Total ECTS/Credit required Grade Point Average (GPA) Exit exams
Minimum Maximum
  • Major ≥ 2.00
  • Minor≥2.00
  • CGPA≥2.00
  • No “F” in any course/module
  • No “D” in any module or in a “course as a module”
Some disciplines may require a passing mark in an exit exam which will be administered at the end of the study period
3 years 180ECTS(102Credits) 192ECTS(114Credits
4 years 240ECTS(136Credits) 260ECTS(152Credits)
5 years 300ECTS (170Credits) 330ECTS (190Credits)
≥6 years 360ECTS (204Credits) 400ECTS (228Credits)

Graduate Students

A candidate who fulfils the requirements laid down in this Legislation and whose research, study and examination results are judged to be of sufficient merit shall be recommended by the Office of the Registrar to the Senate for graduation and award of appropriate credentials by the University.

 

Credit Requirements

The total number of ECTS for course/module work in Masters Programs shall be from 59.5 to 70 ECTS for programs requiring thesis work and from 89.5 to 100 ECTS for non-thesis programs.

The minimum number of ECTS in Ph.D. programs requiring coursework shall be 28.

Departments/schools/centers may administer comprehensive examinations for non-thesis programs as partial fulfillment for graduation.

Upon the recommendation of their advisors, Master`s and Ph.D. students may audit courses.

Thesis/dissertation

For Master’s degree, a thesis shall constitute a partial fulfillment of the requirement except in a program where it is not required. A Ph.D. dissertation is a requirement for a Ph.D. degree.

Candidates in the graduate programs shall select topics for their thesis/dissertation in consultation with their advisors.

Thesis/dissertation topic of each candidate shall be recommended by the DGC and approved by the AC.

 

A thesis/dissertation shall be rejected if it is judged as plagiarized or does not meet the required standard.

 

  1. Waiver of rules

Minor academic requirements may be waived by the Academic Standards and Curriculum Review Committee (ASCRC) of the Senate. Each case is studied by the relevant Department Academic Committee (DAC) which forwards its recommendations to the College Academic Commission. The dean of the College forwards a formal request for waiver along with the academic commission minutes to the ASCRC. The Committee considers the case and gives final decision in granting or denying waiver of the rules. The decision of the ASCRC will be final. The ASCRC does not entertain direct student petitions for waiver of rules. All requests should be filed at their respective departments.